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How to upload in bulk on eBay

No matter what you are selling or who you are selling to, every eBay sale starts with the creation of a listing. Putting a single product listing online is over in a few mouse clicks. However, if you are keen to list several items at once, managing your eBay account can be very time-consuming.

Creating new listings in bulk is a great way to solve this!

Here are the 5 easiest ways to speed up your listing process.

1. The Multiple Listing Tool

If you are selling a bunch of products that have similar settings, you can use eBay’s Multiple Listing Tool to quickly enter the information that is the same across all the listings. You can then enter the information that is unique to the individual listing.

How to use the Multiple Listing Tool

  1. Go to Selling Manager or Selling Manager Pro, and then head to your DraftsActiveSold, or Unsold view.
  2. Click Create listing and then select Multiple listings.
  3. In the Start new listings page, tell eBay the number of new listings you want to create in bulk.
  4. Enter the information that is the same for the listings you want to create. For example, enter the category, listing format, duration, shipping, and payment information.
  5. Click Continue.
  6. For each listing, enter the values that are unique for that listing in the Quick edit pane.
  7. Scroll down the table, one listing at a time, to edit the price, quantity, and other fields.
  8. When you are done entering the information for all the listings, click Submit all.

This is a straightforward way of ramping up your volume, as long as you are listing in the same category for multiple items. That being said, changing categories is not hard. You can repeat these steps for the different product categories you want to add listings to.

If your inventory volume is very high, however, this method will still take up quite a lot of your time.

2. Use a Listing Template

Have you heard of templates? If you have been using the File Exchange tool on eBay, you probably know all about it. As of June 15 2021, however, eBay File Exchange will switch to Seller Hub Reports Tab.

What does this mean for File Exchange users? And if you weren’t using File Exchange before, should you start using the Seller Hub Reports Tab?

Let’s take a closer look!

Seller Hub Reports allows you to upload and download data from eBay in CSV format to manage listings, download orders and provide fulfilment information.

Like File Exchange, Seller Hub Reports Tab works with templates. A template is like a preformatted Excel worksheet that you can edit and save locally. This file can be converted to CSV format so that it can be re-uploaded after you have filled in the required and optional fields about your product listings.

How to download the template

  1. Go to the Reports tab
  2. Head to the Upload Page
  3. Click on the Download template button
  4. Select the Template source Listings
  5. Select the Template Type
  6. Click the Download button. Look for your downloaded template in the lower left-hand corners of your screen.
  7. Your template is ready to be used.

Once you have the template, you need to start filling it in. Every line in the sheet corresponds to a product listing with the different columns, or field names, defining the product characteristics like brand or model. Field names that have an asterisk must have values, whereas field names without an asterisk are optional. An optional field can be deleted or renamed and used as a new field that you would like to add to the default template. A required field cannot be altered or deleted.

You can also add pictures to your listings by pasting the image URL into the PicURL field. Pictures can be self-hosted, hosted by a third party, or hosted by eBay Picture Services (EPS). Using a third party, like, allows you to upload and host more images while safely storing your photos.

Once you have filled in the template, save it in the CSV or tab-delimited file format. Then upload your template to eBay in order to bring your listings to life.

3. Create Your Own Templates

If you are a frequent eBay seller and you have mastered the art of templates, you might want to take it one step further: creating your own reusable templates. This allows you to give buyers consistent information across all your listings and it is a huge time-saver in the long run. Once you have created a template, you can easily revise, rename or delete it.

You can create your own templates in Seller Hub or Selling Manager Pro. They allow you to create 50 or 20 different listing templates, respectively. This makes it possible for you to switch things up. For example, you can switch between selling via auction-style format instead of a fixed price or you can vary the duration of your listings.

How to create new templates in Seller Hub

To create a template:

  1. Go to Listing templates in Seller Hub and select Create new template.
  2. Name your template so you’ll remember the type of item it covers.
  3. Add in the rest of your listing details.
  4. Preview or Save the template.

You can create up to 50 different templates.

To create a listing from your template:

  1. Go to Listing templates in Seller Hub.
  2. Select Create listing from the Actions dropdown menu.
  3. Create your listing.
  4. From the Actions dropdown you can also edit, delete, and copy your template.

How to create new templates in Selling Manager Pro

  1. From Inventory, select the name of a product.
  2. In Listing Templates, select Create new. Use the business tool to enter the information you would like in the template.
  3. Select Save Only or Submit & Save, which lists the item at the same time as creating the template.

You can also create templates from active or pending listings:

  1. From the Scheduled or Active view, select the listings you want to save as templates. You can save as many as 20 at once.
  2. Select Save to Inventory.
  3. Enter a product name and template name.
  4. Select Product Folder if you want to save the template in a folder.
  5. To save the template and create a product, select Save to Inventory. You’ll see the new product and template in Inventory view.

4. A Third-Party Inventory Application

Third Party Providers on eBay come in all shapes in sizes. Examples of the available services include inventory and order management, shipping and fulfilment services, eCommerce platforms and… listings!

Many listing tool providers include pre-built templates in addition to custom design options & services. If you already have a design established, a listing tool can help implement into your catalogue and also help check compliance with eBay’s policies.

Listing tools are usually available in conjunction with other tools such as Inventory and/or Order Management.

Some of eBay’s partners are:

5. Merchant Integration Platform (MIP)

The Merchant Integration Platform (MIP) requires more technological skill than the tools described above. MIP is a feed-based selling platform for small businesses and enterprise merchants. It enables you to create feeds to list your products on eBay in bulk and then quickly and efficiently manage your orders. MIP can upload over 50,000 stock keeping units (SKUs) in just 30 minutes!

If you are familiar with feed files used with other marketplaces, such as Amazon or Google Shopping, you can start selling on eBay straight away with MIP’s standard CSV and XML feed formats.
If you are new to feeds, the standard feeds provide a fast and simple solution for integrating with eBay. Custom feed formats can also be used for sellers who need more advanced capability.

How to Use MIP

  1. Upload a feed to MIP to create or maintain listings on the eBay site.
  2. Buyers order your products.
  3. MIP generates an order report that you download to your system.
  4. You ship the items and then fulfil the orders on MIP by uploading the shipping information.

If this overview was not quite what you are looking for, take a look at eBay’s Developer Program to get your Access keys and find the right API for you. The Listing API contains the createItemDraft method that enables Partners to create an eBay draft of an item for their seller, using information from their site. The seller can then log into their eBay account, finish the listing, and publish the item onto the eBay site. Using eBay API is free, but it does come with some requirements that can be found on the eBay website.

Whichever method you choose, we hope it saves you time and effort!

Good luck!

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